How to Organize Data Protection
It is important to put together your plan to protect your data to keep up-to-date with latest regulations and best practices. The implementation of a comprehensive plan in place can boost confidence between employees and customers, while helping you avoid costly fines for non-compliance.
A solid plan for data security starts with a thorough assessment of the data in your organization. This lets you categorize information by the type, location and access. Some types of information, such as PHI (personal health information) and financial or credit card information, are more sensitive than other types. You can then prioritize security measures according to the information’s importance and the degree of sensitivity.
Determine which employees have access to your network. This includes staff members at branch offices, contractors who support your network, as and those who work remotely and utilize equipment like digital copiers, scanners for inventory and smartphones. Think about restricting their access to the minimum needed to fulfill their duties, such as only keeping customer credit card details on file when needed.
Then, make sure all your facilities have cameras that have motion sensors and night vision, which can identify unauthorized entrants entering archives, file servers or backups. This will be useful for stopping people who are taking photographs of whiteboards or monitors that contain sensitive information. It can also assist to detect employees who haven’t properly registered out.
It’s also important to communicate your policies and procedures to everyone in the company. Make sure your employees are aware of cybersecurity threats, such as frauds that target passwords and encourage them to report suspicious activities.